| Features | Explanation |
| Product and service codification | Introduces new product coding standards based on the United Nations Standard Products and Services Code (UNSPSC) to assist with preparing specification for procurement items |
| Quotation and tender document templates | System-generated templates for: - Specification documents
- Quotation/Tender documents
- General and specific terms and conditions and directives that can be updated
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| Report generation | The system generates dynamic reports which allow users to determine specific criteria based on their requirements. |
| Generation of evaluation reports | Standard templates enable auto-generated reports from: - Tender Opening Committee
- Technical Committee
- Finance Committee
- Evaluation Committee (single tier)
- Briefing papers
- Post-bidding briefing papers
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| Preparation of quotation and tender |
| Formation of committee | Only the Specifications Committee needs to be formed at the early stage of evaluation. Users have the option of forming a Technical or Financial Evaluation Committee at the early stage or before the evaluation process takes place. The formation of these committees is based on type of procurement. |
| Supplier briefing and proposal |
| Attendance registration for briefing and site visit | Qualified suppliers interested to attend briefing or site visit can register online prior to fixing of event date. Agencies can also register attendance for suppliers on the day of the actual briefing or site visit. Suppliers can do online checks to determine eligibility criteria (field codes, area, Bumiputera status compliance) for briefing and site visit. |
| Supplier proposal | All proposals and supporting documents by the suppliers must be submitted online. For procurement that requires samples, the offer and supporting documents must be submitted online while the product samples are to be delivered manually. |
| Supplier proposal offered with product sample | System-generated product labels or tags are available for use by suppliers when delivering product samples. |
| Quotation & tender evaluation |
| Opening of quotation and tender box | Mandatory only for procurement requiring product samples. For the rest, opening of quotation is automatic via the system on a day determined by the agency. |
| Committee evaluation methodology | Single tier (1) evaluation through: Two-tier (2) evaluation through: - Technical Evaluation Committee
- Financial Evaluation Committee
Choice of evaluation method whether single or two-tier will be determined by the agency at the early stage of quotation/tender preparation. For both methods, the Financial Evaluation Committee will convene a meeting only after the Technical Evaluation Committee has met. |
| Scoring methodology | Online scoring is done to assist with evaluation through: - Automatic system generated scoreboard
- Manual scoring keyed in by responsibility centre user
- Passing score is compulsory for technical evaluation.
- Passing score is not compulsory for financial evaluation.
- Overall score is compulsory for approving authority's recommendation.
- Suppliers who fail to obtain the technical passing score will not be eligible for financial evaluation.
- Suppliers who fail to achieve the overall passing score determined by the approving authority cannot proceed to the final selection stage.
The criteria and evaluation method must be determined by the agency at the early stage of quotation/tender preparation. |
| Checklist | The system provides the following checklists: - Technical checklist
- Categories of procurement such as security controls, cleaning and perishable food items
- Financial checklist
- A single checklist relevant for all categories of procurement
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| Finalisation of selection of Quotation and Tender suppliers |
| Finalising selection of suppliers by approving authority | Approving authority determines final selection based on items or package. Finalisation of supplier selection by the Quotation Committee or Procurement Board is through: - Direct selection
- Multiple selection
- Online bidding (eBidding)
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| Online bidding | Online bidding is conducted based on unit price. |
